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How to use Google Calendar for tasks and reminders

Smartphone on open scheduler with Google Calendar logo displayed
sdx15 / Shutterstock.com

If you use Google Calendar for appointments, meetings, and events, why not use it for tasks and reminders as well? With these built-in features, you can keep track of everything on your plate in one convenient place.

There are lots of task applications and reminder apps on the market. However, if you already use Google Calendar, it may simply make sense to display tasks and reminders in the same place as your appointments. This can make Google Calendar your all time and date based favorite application.

View tasks and reminders in Google Calendar

You can easily view tasks and reminders in your Google Calendar, or one or the other. Go to the Google Calendar website and sign in if necessary.

Expand My Calendars on the left side if it is folded. Then select the Tasks and Reminders fields, depending on what you want to see. You will then see all the tasks or reminders you have created in your primary Google Calendar.

Select the Reminders and Tasks check boxes

In the mobile app, tap the menu icon at the top left. Then select the Tasks and Reminders fields under the calendar you want to use if you have more than one.

Select the Reminders and Tasks check boxes

To remove tasks or reminders from your Google Calendar online or in the mobile app, simply return to the above locations and uncheck the boxes.

RELATED: How to remove the new reminders in Google Calendar

Customize the look of tasks and reminders

If you want to make your tasks and reminders stand out, you can change the colors. On the web, hold the cursor over one or the other under My Calendars. Then click on the three dots that appear to the right of Settings.

Select the three dots for Settings

Select a color or click the plus sign to create a custom color.

Choose a color

In the mobile app, tap the menu icon and select "Settings" at the bottom. Tap "Tasks" or "Reminders" below the calendar. Select the current color and you will see more options for other colors you can use. Select a color, then press the back arrow and X to close the settings.

Choose a color

Use Google Calendar for Tasks

You can create a one-time or recurring task, include a date, time, and description, and select a list.

RELATED: To add, edit, or delete recurring events in Google Calendar

On the web, click the date or time on the Google Calendar main screen to open the pop-up window for the event. Select "Task". Alternatively, you can click "Create" at the top left and select "Task".

Create a task in Google Calendar online

Adjust the due date if necessary and add a time if you want. Alternatively, you can select the check box to make it a full-day task.

To make it a recurring task, click the Do Not Repeat drop-down list and select when you want it repeated.

Create a repetitive task online

If necessary, add a description and select a list for the task at the bottom if you have more than one. Click "Save".

In the mobile app, tap the plus sign at the bottom right and select "Task". At the top of the task screen, tap your calendar to select another. Then give your assignment a title.

You can then add the same options as above for the date and time or an all-day event, make it a recurring task, add details, and select a list. Press "Save" when done.

Create a task in Google Calendar on your mobile

Use Google Calendar for reminders

Reminders work in the same way as Tasks in Google Calendar, except you do not have a description or detail field.

On the web, click the date or time on the Google Calendar main screen and select "Reminder" in the event pop-up window. Alternatively, you can click "Create" at the top left and select "Reminder".

Create a reminder in Google Calendar online

Adjust the due date and time if necessary, or make it a full-day reminder. To make it repeat, click the Do Not Repeat drop-down list and select when you want it repeated. Click "Save".

Create a recurring reminder online

In the mobile app, tap the plus sign at the bottom right and select "Reminder". At the top of the reminder screen, tap the calendar to select another, if necessary, and name your reminder.

You can then adjust the same options as above for date and time or an all-day reminder and have it repeated. Press "Save" when done.

Create a reminder in Google Calendar on your mobile

Edit or delete tasks and reminders

You can make a change to an existing task or reminder or delete an entire one.

Click on the web to open the task or reminder. To make a change, click on the pencil icon in the pop-up window. Click on the trash can icon to delete it.

Select edit or delete for a task or reminder

Tap in the mobile app to open the task or reminder. Tap the pencil icon to edit it. To delete it, tap the three dots at the top right and select "Delete" at the bottom.

Select edit or delete for a task or reminder

Mark tasks and reminders as completed

Depending on your Google Calendar notifications, you may see alerts about your tasks and reminders that allow you to view and mark them as completed. But you can also do this directly in Google Calendar.

Google Calendar notification on iPhone

On the web or in the mobile app, click or tap to open the task or reminder. Select "Mark as completed" or "Mark as completed", respectively.

Task and reminder marked as completed

See how to gain insight into how you spend your time, or how to set up your work time and location to get the most out of Google Calendar for Business.

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